How to create a scheduled meeting in zoom –
With an account created, you can host meetings for participants, schedule meetings for the future, and more. Get started with Zoom and learn how to set up a meeting immediately, or schedule a meeting for later.
Creating a Zoom meeting is extremely easy and convenient to do, and generally uniform across all versions of the app.
Follow the instructions below to create and start a Zoom meeting. To create a Zoom meeting that you host yourself, you will need to be signed in to your Zoom account. After signing into the app, you will see four main action buttons on the screen. Click the New Meeting drop-down arrow to select meeting options. Here, you can make selections for the meeting prior to initiating it. You can also skip right to step 4 to initiate the meeting immediately with default settings.
For mobile versions of Zoom, simply tap New Meeting. Use the toggle buttons to make the selections for the steps below.
Choose whether your meeting will start with your video on by clicking the Start with video checkbox to be on or off. By default, this button will automatically use a randomly generated meeting ID. The meeting will open and be in progress. The meeting will launch in the Zoom app that you are using.
You can now send people invitations so they can join. These apply across all versions, with some small differences in the way the buttons look and function. However, in general, follow the steps below to schedule a meeting. We also have a more comprehensive article covering how to schedule a meeting for each specific app version. Using the browser version, click Meetings on the left side menu to access the meetings menu.
Then click Schedule a New Meeting. Here, you will choose meeting settings and options, including the meeting topic, date and time, and more.
Name your meeting using the Topic form field. Click the form field and enter the Topic to set the name of your meeting. On the browser version, you can also add a Description. Next, set the date and time of the meeting. On desktop, use the Start drop-down options to set the date and time the meeting will start. Use the Duration drop-down options to set the length of the meeting in hours and minutes. Tap the Time Zone drop-down and select the time zone you want to use for this meeting.
Selecting the right time zone for your scheduled meeting is especially important when scheduling meetings with participants that are not in the same time zone as you.
On mobile, use the Date field to set the start date, use the From field to set the start time, and use the To field to set meeting end time. To make the meeting a recurring meeting, tap the Repeat field and select the frequency of the recurring meeting.
Next, click the Require meeting password checkbox to require a password for participants to join the meeting. A password will automatically generate; you can also set your own by typing a unique password.
Tap the Meeting Password toggle to require a meeting password. Tap the Password field and enter a password to set a unique password. Set the remaining video and advanced meeting options available using the options available. Tap Advanced Options to open up further meeting options on both desktop and mobile versions. Use the check boxes toggles on mobile to Enable Waiting Room , Enable join before host , Mute participants upon entry , and Automatically record meeting on the local computer.
Phrasing is slightly different on the mobile version. Use the Calendar radio buttons to select the calendar you wish to schedule your meeting to. On your mobile device, tap the Add to Calendar toggle to enable or disable scheduling your meeting via the default calendar you use on your mobile device. If you did not choose to add this meeting to a calendar, skip to step Depending on the calendar option you chose, you will be prompted to sign into that calendar application.
For our example, we scheduled using Google Calendar. A browser will open that prompts you to sign into your Google account. Sign in via the correct Google account. For Google Calendar, you advance to the calendar event creation screen. Here, you create the calendar event for the Zoom meeting you are scheduling. You are creating a Google Calendar event within the Google Calendar app.
This is not being scheduled within the Zoom app. That means that adjustments made here do not actually affect the scheduled Zoom meeting, but how the event is scheduled in the calendar. Use the calendar app event creation screen to set the event details. Set the date and time of the calendar event, add a notification and set how far in advance of the meeting the reminder is sent, and customize your meeting event invitation message.
Add guests and modify the guest permissions for the event, and click Save when done. With your meeting now scheduled, you can access, view, and manage your meeting from the Zoom desktop client or mobile app.
From here, click Start tap Start Meeting on mobile to initiate the meeting. Click Copy invitation to copy the invitation message. You can then paste this message into an instant messaging service or send directly to an attendee to invite them.
Click Delete tap Delete Meeting on mobile to delete the meeting and cancel it for all invitees. To invite participants on mobile, tap Add Invitees. You can then select invitees and send invitations. No matter what version of Zoom you are using desktop, mobile, or browser , meetings are assigned a Meeting ID and password.
You can share this Meeting ID and password with invitees, and they will be able to input these credentials on any version of the Zoom app to join the meeting. The Copy Invitation button available on the desktop and browser clients copies an automated invitation message to your clipboard. You can then paste this invitation into an email, a text message, an instant messaging system, or virtually any other messaging software to quickly and conveniently send them a meeting invitation.
You can often customize the message using the messaging service you use to send invitations. To invite attendees using this automated message via the mobile app, the process is slightly different.
With this copied, you can paste the message into any messaging app on your mobile device, and send it to invitees. You can also make adjustments to the message before sending it. You can highlight and copy the invitation link itself.
You can send this to any invitee as you would any other message, via email, a text, an instant messaging system, or essentially any other means. This invite link can be pasted in the address bar of a browser, and will lead users directly to the meeting room, where they will be prompted to join.
On desktop, invitees will be able to join via the desktop or browser client by clicking the URL link. On mobile, they will be able to join via the mobile app by tapping the URL link.
Tap the Meetings menu button to access your list of meetings. Tap the meeting from the list to view and manage the scheduled meeting. Tap Add Invitees , and then tap to choose the method to send invitations. After selecting a method, you will be taken to that app on your mobile device to complete the message.
An automated message will generate so that you can easily, quickly, and conveniently send invites. If you want, you can customize the message via the messaging tool you are using. Tap to send via the messaging app you are using. You can now start and schedule meetings easily using any version of the app. What is covered in this article How to create a Zoom meeting How to schedule a Zoom meeting.
IMPORTANT Selecting the right time zone for your scheduled meeting is especially important when scheduling meetings with participants that are not in the same time zone as you.
How to Set Up a Zoom Meeting: Create and Schedule Meetings.Zoom Video Conferencing-Scheduling Meetings
Step Click the Invite button at the bottom of the meeting window. Step You can share the invitation in a few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.
Click the Copy invitation button, then paste the message into an email to the participants you wish to invite. Click one of the email service buttons.
Your chosen email service will appear with a preformatted invitation. Step Schedule a Meeting Click the Schedule button. Step Enter a meeting title, in the Topic field. Your PMI is a virtual room that is permanently reserved for you, and is essentially one continuous meeting and anyone with the link can join at any time, all the time. Reusing your PMI for multiple meetings or class sessions could mean that guests not intended for that meeting could inadvertently join as the meeting ID does not change.
Password : Consider setting a meeting passcode for sensitive meetings. Audio : We recommend you select both Telephone and Computer audio.
This will allow your participants to choose the best option when connecting their audio to the meeting. Calendar : We recommend Georgetown users choose to use Google Calendar. Smart Home. Social Media. Abigail Abesamis Demarest and Marissa Perino. Share icon An curved arrow pointing right. Twitter icon A stylized bird with an open mouth, tweeting.
Twitter LinkedIn icon The word “in”. LinkedIn Fliboard icon A stylized letter F. Flipboard Link icon An image of a chain link. It symobilizes a website link url. Copy Link. You can schedule a Zoom meeting on the website, desktop app, or mobile app. As you set up your Zoom meeting, you can customize the time, date, topic, and privacy settings.
Once scheduled, you can share the meeting invite via text, email, and more. Abigail Abesamis Demarest. She loves a good glazed donut and nerdy deep dives into the science of food and how it’s made. Marissa Perino. Marissa Perino is a former editorial intern covering executive lifestyle. She studied journalism and communications at the University of Pittsburgh, along with creative writing.
Find her on Twitter: mlperino. A comprehensive guide to the wildly popular video-chatting service for computers and smartphones.
– How to create a scheduled meeting in zoom
Step You can share the invitation in a few different ways: Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.